These conditions of participation apply to the entire range of sports offered by the University Sports Center at Technische Universität Berlin (ZEH).
ZEH's sports offers includes courses, workshops, free play and practice, competitive events, individual loan of sports equipment, training courses and excursions.
ZEH’s sports offers are primarily intended for members of the cooperating universities and are subject to a fee. University members are those groups of persons listed in Section 43 (1) of the Berlin State Higher Education Act.
2.1 Fee groups
All individuals in fee groups one to four are eligible to participate in ZEH’s sport’s program.
- Fee group 1: Students and trainees at TU and all participating universities
- Fee group 2: Employees of TU and all participating universities
- Fee group 3: Registered TU alumni, students at other universities, school students, external
- trainees, and members of the Society of Friends of TU Berlin e.V.
- Fee group 4: Individuals who do not belong to any of the fee groups named above (external users)
For offers where there is a high demand, preference is given to persons in groups 1 and 2. Registration will only be open to persons from fee groups 3 and 4 at a later date if places are still available.
Fees are based on which group participants belong to. Berlin’s district authorities charge an additional fee for the use of communal sports facilities for persons who are not members of Berlin’s universities as defined in Section 43 (1) of the Berlin State Higher Education Act, in other words fee groups 3 and 4. This additional fee is already included in the fee charged for members of groups 3 and 4.
The minimum age for participating in sports offers is 18.
In exceptional cases, minors (e.g. students who are under 18) can participate in the offers with the prior agreement of the ZEH service office.
For offers where the target groups are families or children, different rules apply, which can be found on the ZEH website.
Prior registration and payment are required for all ZEH offers.
By registering for a ZEH offer, participants accept the conditions of participation and confirm that they are fit to take part in sports.
Registration and payment (via SEPA direct debit payment) for all sports offers are online via the ZEH website. By registering, you agree to pay the fee and provide your consent for the fee to be withdrawn.
Participants receive a notification at least 6 days in advance of the scheduled payment withdrawal to the email address provided. The debiting of the fee is independent of the registration date and the start of the offer. The debit may occur at a later date.
Registration is only completed once the fee has been paid in full. The fee must be paid in full (including any bank fees pursuant to 4.6.1) before participating in the offer.
Bank charges arising from incorrectly entered bank details or as a result of insufficient funds to cover the transfer plus an additional processing fee of 5.00 euros will be automatically added to the participation fee and are to be paid by the participant.
Participants registering with the incorrect status group are required to pay the difference plus a processing fee of 5.00 euros. The difference and the processing fee will be collected by SEPA direct debit from the account provided at the time of booking.
In the cases described in 4.6.1 and 4.6.2, participants are blocked from registering for further sports offers until the bank fees, the processing fee, and the differential charge have been paid. This will be the case until all open charges have been paid in full.
ZEH reserves the right to demand outstanding payments through judicial dunning proceedings.
Registration may not be transferred to another person. Should the participant fail to respect this condition of registration, their eligibility may be revoked without reimbursement.
Participants are not entitled to re-book or withdraw from a binding booking of a ZEH offer. In justified exceptional cases, ZEH reserves the right to make exceptions for reasons of goodwill.
Separate rules apply for competitive events and excursions.
Cancellation due to illness is subject to a separate review process depending on the booked offer.
Participants shall notify ZEH of illness in writing without delay, at the latest within 10 days, by submitting a medical certificate regarding their ability to do sports.
Cancellation due to illness is not possible if less than half of the period of the offer remains.
ZEH reserves the right to change the instructor or facility for organizational reasons. In these cases, neither cancellation nor a fee reduction are permitted.
Special conditions, which can be read in the respective program, apply to bookings for stand-alone offers.
A re-booking must be requested in writing and is subject to the final decision of ZEH. There is no legal claim. Re-bookings must be made within the same semester. A processing fee of 5.00 euros is charged. The processing fee and the difference remaining for re-bookings to a more expensive offer shall be collected by SEPA direct debit from the account provided when booking. By re-booking, the participant consents to the direct debit charge.
If a participant re-books for a cheaper offer, the difference is not refunded.
ZEH reserves the right to cancel an offer before the first session if there are insufficient registrations to cover the costs. In this case, ZEH will reimburse the full amount of the course fee.
If an offer is canceled after it has begun, participants will receive a partial reimbursement.
If an individual session is canceled (e.g. the trainer is sick, the facility is closed, force majeure), ZEH will make every effort to schedule substitute appointments. However, participants will not be reimbursed for the canceled session(s).
All ZEH sports offer participants are required to:
- adhere to the regulations for using sports facilities and event spaces,
- bring confirmation of registration, student or staff ID and a valid photo ID and present them upon request,
- be present at the scheduled start time of the offer to ensure the offer runs smoothly and safely,
- treat others with respect and consideration in training and athletic competitions,
- possess the background and abilities stated in the description of the booked offer, and
- handle the materials used responsibly and appropriately.
Failure to observe the obligations stated in 7.1 will result in a participant's exclusion from all ZEH sports offers. Fees paid will not be refunded.
If the offer description includes information about mandatory participation in an orientation at the beginning of the offer and the participant fails to attend, they may be excluded from the offer without reimbursement.
Participants who overestimate their sporting abilities, who do not meet the stated criteria for participation in a sports program, or who do not provide required proof, and participants who do not have the required language skills stated in the sports program risk exclusion by ZEH with no right to reimbursement of the fee.
Participants are required to treat each other and the instructors with respect. In case of violation, ZEH is entitled to exclude participants from individual sessions of an offer. In the event of serious violations, ZEH reserves the right to exclude participants from further participation in the offer without entitlement to a refund of the fee.
The House Regulations of Technische Universität Berlin and the Facility Use Policies apply in their respective valid version.
Participation in ZEH offers is at participants’ own risk. By participating in an offer, the participant confirms that there are no concerns regarding their participation for reasons of health.
ZEH is not liable for damages incurred by the participants while participating in a ZEH sports offer.
This exclusion of liability does not apply to damages/injuries to life, body or health arising from an intentional or negligent breach of duty on the part of ZEH.
The participants are liable for all damages caused to ZEH either intentionally or as a result of negligence. For borrowed sports materials, the participants are liable for the full replacement value. All participants are recommended to take out liability insurance to cover any liability claims by third parties arising from personal injury or damage to property that may be caused by the participant in the course of sports activities.
ZEH is not liable for the loss of equipment or other objects, in particular objects of value, that go missing during an event, provided there is no gross negligence on the part of ZEH.
Correctly registered students and employees of the cooperating universities are insured against sports accidents by the Unfallkasse des Landes Berlin (Berlin Accident Insurance Fund) when participating in sports offers. No insurance coverage is provided by Unfallkasse Berlin if a participant fails to complete registration for the course.
Participants in fee groups 3 and 4 are not insured by Unfallkasse Berlin and are thus responsible for their own insurance coverage.
No insurance coverage is provided by Unfallkasse Berlin for free play and practice.
Any accident that could lead to an insurance claim must be immediately communicated to the instructor on site and/or ZEH.
10.1 Insurance coverage
The Unfallkasse Berlin does not provide insurance coverage for competitive sports events regardless of the participant’s fee group.
10.2 Participation in adh events
ZEH enters TU members with suitable aptitude for competitive events hosted by the German University Sports Federation (adh). Participants must register with the ZEH competitive sports officer; registration is binding. Registered athletes who do not participate in the adh competition will be charged for the resulting costs by ZEH. The only exception to this regulation is a medical note regarding the person’s ability to participate in sports, which must be submitted to ZEH before the event begins. The fee stated on the registration page is a deposit for participation. It will be debited if the participant fails to appear without reason.
10.3 Participation in non-adh events
After formal review, ZEH enters interested individual athletes or teams for competitive sports events that are not part of the adh competition program. Registration is binding and the costs must be paid by the athletes should they not participate.
10.4 Kit loan
ZEH loans jerseys and pants with the ZEH logo to individual athletes or teams. These are to be returned freshly laundered and in full to ZEH. The purchase price of new items will be charged for lost or improperly used garments.
The ZEH conditions of participation remain in effect and are supplemented by the following:
ZEH excursions are designed as group offerings within the framework of university sports. Individual bookings are generally not possible. The date, program, and services are as stated on the website at the time of booking.
11.2 Withdrawal from excursions
Participants may withdraw their registration up until the start of the excursion. The date of receipt by ZEH is decisive in the event of a withdrawal. In the case of withdrawal, participants are required to pay the following costs: For withdrawal
- from 60 days before the beginning of the excursion, 25% of the fee, minimum 30 euros,
- from 30 days before the start of the excursion, 50% of the fee,
- from 14 days before the start of the excursion, 90% of the fee.
- In case of no-show, the full fee is due.
Cancellation insurance is not included in the fee.
Participants are responsible for organizing cancellation insurance or other insurance themselves if required.
Payments already made will be refunded minus the amounts owed under section 11.2.1.
11.3 Cancellation of the excursion by ZEH
If the planned number of participants is not achieved and increased costs result, ZEH reserves the right to cancel the excursion up to two weeks before it starts. Any fees already paid will be refunded in full.
ZEH reserves the right to cancel the excursion, even at short notice, if it is significantly impeded, endangered, or impaired by unforeseeable force majeure. Any fees already paid will be refunded in full.
Should the excursion be discontinued on site, the costs for services already rendered will be retained.
Personal data is only collected by ZEH to the extent that the participants themselves provide it with their knowledge and is used exclusively for administration and contract processing. Data will only be passed on to third parties without the consent of the participants if ZEH is legally obliged to do so.
Participants are not permitted to make their own recordings (video, photo, etc.) during sports activities.
The cloud software Zoom is used for ZEH’s online offers. All relevant data protection information can be found on the TU Berlin website.
ZEH reserves the right to amend and adapt these conditions of participation and will inform participants of any changes. Participants can object in writing to the respective amendment or adaption within two weeks. Should no objection be received, the amendment or adaption is considered accepted.